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The Office of the Town Clerk is committed to providing quality services and information to the community, visitors and employees. The Town Clerk’s Office works in conjunction with all departments, boards, committees and commissions and complies with state and local statutes. This office provides extensive administrative support for the following: Board of Appeals, Planning Board, Licensing Board and Town Council
Description of Services:
Records – responsible for filing minutes & official postings of various boards and commissions; maintaining and issuing certified copies of all births, deaths & marriages; maintaining official Ordinances; creating annual Street Listing; creating Annual Report, tracking all appointments and resignations of Town officials; maintaining and updating of annual town census, jury list, grave list, maintains Board of Appeals and Planning filings & decisions.
Licenses – The Town Clerk’s Office is the administrative arm of the Board of License Commission. This office holds all forms and provides guidance to potential license holders. We annually reissue licenses to approximately 200 businesses, including liquor and livery, coordinating all paperwork and inspections. We also issue approximately 1000 Dog Licenses annually and all new business Licenses. We report the Business License information for every business to the Department of Revenue’s database.
Elections – conduct every aspect of running local, state and federal elections including processing nomination papers, ballot preparation, training of election staff, preparation of polling locations, early voting, oversees voting, election reporting and conducting voter registrations throughout the year, responsible for maintaining voter’s list, daily maintenance of state database.
Ethics Compliance– The Town Clerk is the designated liaison between the Town of Winthrop and the State Ethics Commission. Distribution of mandated information and online education is coordinated thru this office for all town employees and volunteers. Compliance database is maintained and reported to the State.
Public Records Requests – The Town Clerk is the dedicated Records Access Officer. The Office handles approximately 150 requests a year for residents and staff, via email, mail and hand delivery.